Olympia Capital Associates, LP relies on experienced staff and
state-of-the-art systems to provide investor statements and
confirmations on a consistent and timely basis. The Investor
Services team is specialized in hedge funds and fund of funds
documentation and compliance. Open channels of communication
are maintained with investment managers, investors and service
providers alike. Members of our investor services team are client
focused and walk prospective investors through the subscription
process to facilitate smooth operations, while at the same time
freeing investment managers from the burden of time consuming
administrative tasks.
Our Investor Services team also conducts the appropriate compliance
checks with emphasis on anti-money laundering issues as mandated
by the US Patriot Act; in fact we consider this to be an integral,
and indeed essential component of the subscription process.
Our skilled operational staff, coupled with the use of a first
rate shareholder servicing system and online password protected
web reporting capabilities, ensure that investors and managers
enjoy accurate, efficient service.
Fund of Fund Operations
Our fund of funds operations group has the capability
to place buy and sell orders and communicate subscription and
redemption requests for funds (which we do for many of our fund
of fund clients). We review and maintain offering documents
for all underlying portfolio funds as an essential part of this
service, so that prior to executing a fund transaction facilitating
a subscription or redemption we can ascertain that the instructions
received are executable in compliance with the applicable terms
of the offering documents. We also are responsible for recording
such transactions on our proprietary client-specific fund of
fund database system, and collect confirmations, making certain
that each transaction has been properly executed. The information
stored on the FOF’s database also shows exactly which
positions in the fund have been confirmed with each counter
party.
The FOF’s database also tracks estimated and final month-end
values for FOF’s underlying positions. Each week subsequent
to month-end, we provide the manager with a status report as
to where we stand on gathering the values of the underlying
funds until all are collected. Alternatively, the manager can
get on-line access to our fund of fund database system and check
at any point in time how many month-end prices have been collected
and if they are final or estimated prices.
